Office Assistant

Full time @Addify posted 4 months ago

Job Description

We are looking to hire for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. You will be responsible for perform general clerical duties and tasks such as photocopying, scanning, and filing.

Responsibilities:

Here are the main responsibilities:

  • Professionally answer and direct incoming phone calls.
  • Welcome visitors and offer them necessary information or guide them to the appropriate individual.
  • Manage incoming and outgoing mail, packages, and deliveries efficiently.
  • Aid in preparing and organizing documents, reports, and presentations.
  • Schedule appointments, meetings, and coordinate calendars effectively.
  • Monitor and check office supplies inventory and place orders as needed.
  • Handle basic accounting tasks like invoicing, bill payments, and expense tracking.
  • Assist with data entry, filing, and maintaining records efficiently and accurately.
  • Coordinate with other departments to facilitate seamless workflow.

Requirements:

Here are the qualifications and skills required:

  • High school diploma or equivalent qualification.
  • Demonstrated experience as an Office Assistant, Administrative Assistant, or in a similar role.
  • Good Knowledge and Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Attention to detail and accuracy in all tasks.
Strong organizational and multitasking abilities.

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